5 Powerful AI Tools for Your Music School
Not just scheduling software. Five intelligent assistants working around the clock — booking trials, recovering payments, filling your schedule, and growing your Google presence. All without you lifting a finger.
Enrollment Assistant
Converts trial lessons into students — automatically
- ✓Live availability calendar embeds on your website
- ✓Pre-trial welcome sequence with your bio and music
- ✓Day-of confirmation text cuts no-shows
- ✓Post-trial follow-up runs for 72 hours until they enroll
Collections Assistant
No more awkward payment conversations
- ✓Auto-warns parents 30/14/7 days before card expiry
- ✓Failed payments trigger an automated recovery sequence
- ✓Direct payment link texted + emailed until resolved
- ✓Funds go straight to your bank — TonicBase never holds money
Makeup Scheduling Assistant
The group-text nightmare — gone
- ✓Students see your available holes and book themselves in
- ✓Credit expiry reminders sent automatically
- ✓Teacher gets a daily schedule text — no surprises
- ✓Nothing falls through the cracks
Waitlist Assistant
Fills open slots while you're in the middle of teaching
- ✓Instant text + email to next waitlist student when a slot opens
- ✓24-hour claim window, then auto-cascades down the list
- ✓Zero teacher involvement required
AI Front Desk (Sherlock Tones)
Answers questions and books trials at 10 PM
- ✓AI chatbot embedded on your school's website
- ✓Knows your rates, schedule, instruments, and teaching style
- ✓Books trial lessons directly from the chat
- ✓Zero missed inquiries — ever
Everything Else Included
Review requests go out after a set number of lessons. Happy parents → Google profile. Unhappy → private form.
SEO baked in. AI flags and fixes weak spots. Ranks on Google and in AI search.
Individual availability, room assignments, teacher-specific policies — all in one dashboard.
Upcoming lessons, payment history, lesson notes, practice log, and self-service payment management.
Teachers write notes. Parents see them in the portal. Keeps families engaged, reduces follow-up texts.
Pay rates per teacher, pay period summaries, exportable for payroll.
Tablet at the front door. Students check in themselves. Attendance recorded automatically.
Trial conversion rate, monthly active students, revenue trends, teacher retention.
All of this for less than a used Mexi Strat
Solo educators: $49/month. Schools with 2+ teachers: $89/month + 0.5% on tuition. Every feature included.